About the Opportunity:

Scope

The Administrative Associate of Global Ministries will serve the Body of Westover by providing support for all corresponding aspects of the role within the ministry, while also contributing to other work-related activities as needed.  The Administrative Associate will report directly to the Director of Global Support.

Brief Description:

We are looking for a responsible Administrative Associate to perform a variety of administrative and clerical tasks. The duties of the Administrative Associate include, but are not limited to, providing support to your direct supervisor and employees, assisting with daily admin needs, and managing Global Ministries’ general administrative activities. Responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Office and office equipment.

During the months of September through November, the hours may increase closer to 30 hours or more due to the needs of the ministry. Scheduled days are mainly Monday through Thursday and a few Sundays per year.

Administration – 60%

• Handling administrative requests and queries from the direct supervisor.
• Planning meetings and taking detailed minutes.
• Answer and direct phone calls.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain the filing system.
• Order office supplies as needed.
• Maintain contact lists.
• Follow instructional processes and meet deadlines.
• Reading missionaries’ prayer letters and remaining current on missionary needs and events.

Support – 20%

• Assist with various financial needs.
• Liaise with other Westover staff to handle requests and queries from leadership management.
• Provide general support to visitors.
• Help organize, coordinate, support Fall Global and Spring Global.
• Support Global Council by attending evening meetings and by taking the meeting minutes.

 Team Contributions – 20%

• Meet with the Global Ministry Team as needed to provide feedback, updates, and contributions to action planning for ministry team goals.
• Attend weekly and monthly all-staff meetings.
• Assist in other work-related activities as needed. 

Requirements:

Requirements and skills:

• Proven experience as an Administrative Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines…
• Able to learn TouchPoint.
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Proven ability and comfortable working with numbers.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• High School degree: additional qualification as an administrative assistant or secretary will be a plus.

Interested candidates should fill out the Westover job application.  

Specifics:

Job Type: Part Time